Info for Speakers

Thank you for giving a seminar at UC Berkeley.

We are here to make sure your stay is as enjoyable as possible. Please review the information below. If you have additional questions please do not hesitate to get in touch.

"Day of" Schedule

This is the general schedule that is followed. Individual speakers may have slightly different arrangements.

Tuesday - Arrive at the Hotel Shattuck Plaza


9:00am-12:00pm  - Invidivual meetings with faculty
12:00pm -1:00pm - Give seminar in 101 Barker Hall
1:00pm - 2:30 pm - Lunch with graduate students
2:30pm - 5:00 pm - Invidivual meetings with faculty
6:00 pm - Dinner with your faculty host and selected guests

Thursday - Departure


Most of our seminar speakers stay at the Hotel Shattuck Plaza. The hotel is located a short distance from the UC Berkeley campus and our department. It is also conveniently next to a BART station, with easy access to both SFO and the Oakland Airport.  All seminar speakers are generally booked from Tuesday-Thursday (staying at the hotel Tuesday and Wednesday nights). If a speaker would like additional nights at the hotel, those arrangements must be made by the speaker separately.

Our arrangement with Hotel Shattuck is that UC Berkeley can pay the hotel directly for your hotel stay only, per university policy. If you would like to order meals at the hotel (breakfast, etc.) please pay the hotel directly at the time of purchase and submit the expenses as a part of your travel reimbursement.


Due to our complex university travel policies, we very strongly recommend that speakers allow the PMB department to purchase your airfare directly.  If you need a different arrangement, please speak to our front desk staff (, (510) 642-9999) in advance so that we can ensure you are purchasing a flight that we are allowed to reimburse you for.   


The University will reimburse you for meals en route, transportation costs to and from the airport, and other incidentals. For additional information please see our page on this site: Reimbursements for Seminar Speakers.

Communication with the PMB Admin Team

We are here to help. After your invitation we will be in touch to work out all the details of your trip. We will request your seminar title and provide advance publicity on your visit to our department, other UCB departments, and our affiliates. If you have any questions, don't hesitate to contact us at or (510) 642-9999.

Communication with your Host

Your host is responsible for introducing you at the seminar, arranging your meeting schedule, and taking you to dinner Wednesday night (the evening of your seminar). 

Guest internet access

CalVisitor provides a basic level of Wi-Fi access for those without a CalNet ID. This free (no cost, no passphrase required) service is intended to support the Internet access needs of campus visitors. To access CalVisitor, simply instruct your guests to configure their Wi-Fi enabled device to select CalVisitor as the SSID for their wireless networking needs.

Contact Us

  • PMB Front Desk -; 510.642.9999
  • Joanne Straley, PMB Department Manager -; 510.735.4249
  • Your host - feel free to contact your host about your faculty appointment schedule, dinner, and research questions. All support for your seminar is handled by the PMB Administrative Team.