Host Responsibilities

Hosts for seminar speakers are responsible for the following:

  • Inviting the Speaker. Seminar invitations are extended well in advance, and the date is locked in by the host in communication with the potential speaker.
  • Here is a sample invitation:
    • Dear________ ,
      On behalf of the Seminar Committee, I would like to invite you to present a seminar to the UC Berkeley Plant and Microbial Biology Department for our 2016-2017 Seminar Series. We would be delighted if you were able to accept our invitation for one of the dates below:
      (include dates that are available)
      Our seminars are held on Wednesdays on the UC Berkeley campus (Barker Hall) from noon to 1pm. We offer an  honorarium of $200 and will cover coach air travel, ground transportation, meals and two nights hotel accommodations.
      I sincerely hope that you will be available for one of the dates. Please let me know of your preferred date at your earliest convenience. I look forward to hearing from you.
      With best regards,
      (Member of the UC Berkeley Fall 2016 - Spring 2017 Seminar Series Committee)
  • Once the invitation is confirmed, the host enters the date on the PMB Seminar Calendar and the host's work is done -- until a week before the seminar.

PMB Support Staff Responsibilities

At this point, PMB Administrative staff will take over and do the following:

  • Arrange the speaker's travel, including air and hotel stay.
  • Keep in touch with the speaker, get the title of the seminar and create individual seminar flyers and a poster for the semester.
  • Publicize the seminar on departmental and university-wide calendars.
  • Admin support will announce the seminar to relevant speaker lists and web sites throughout the department, campus and our affiliates.

Speaker's Arrival

One week before the Speaker's arrival the host should:

  • Get in contact with the Speaker and arrange pick-up at the hotel the morning of the seminar day.
  • Set up a dinner for Wednesday night. Up to 6 guests, including the speaker and host, may attend.

Internet access for speaker

If a seminar speaker would like guest access to AirBears please visit and request a guest account using your CalNet ID.

If you need help please contact the front desk at, 642-9999.