Host Responsibilities

Hosts, please read the following carefully. Hosts for seminar speakers are responsible for the following:

  • Inviting the Speaker and Arranging the Speakers Agenda
  • Seminar invitations are extended well in advance, and the date is locked in by the host in communication with the potential speaker. 
  • Once the invitation is confirmed, the host enters the date on the PMB Seminar Calendar and the host's work is done -- until a week before the seminar.

One week before the Speaker's arrival the host should:

  • Get in contact with the Speaker and arrange pick-up at the hotel the morning of the seminar day.
  • Send out the appointment calendar to faculty, postdocs or students as you deem appropriate (update with speaker info if needed). 
  • The following email chains can be used to distribute the sign up sheet:, and/or 
  • PMB_ALLFACULTY goes to ALL PMB Faculty only, PMB Dept goes to the entire Department including Faculty, Staff and Students 
  • Share this schedule with the speaker and make sure s/he gets to his/her appointments throughout the day.
  • Set up a dinner for Wednesday night. Up to 6 guests, including the speaker and host, may attend. Meals may not go over $81/person. Meal reimbursement information here.
  • Note: Lunch- The Graduate students take the speaker out to lunch. The graduate student rep organizes the lunch host. 

PMB Support Staff Responsibilities

At this point, PMB Administrative staff will take over and do the following:

  • Arrange the speaker's travel, including air and hotel stay.
  • Keep in touch with the speaker, get the title of the seminar and create individual seminar flyers and a poster for the semester.
  • Publicize the seminar on UC Berkeley calendar and our website.
  • Announce the seminar to relevant speaker lists.

Internet access for speaker

CalVisitor provides a basic level of Wi-Fi access for those not affiliated with UC Berkeley or with no CalNet ID. To access CalVisitor, configure your Wi-Fi enabled device to select CalVisitor as the SSID for their wireless networking needs.

Any questions about your role as a Host?  Please email