For Interviewees

Recruitment Weekend Reimbursement Instructions

Thank you for visiting UC Berkeley. The department will reimburse you for legitimate meal or travel expenses. Please follow the instructions below for reimbursement.


Items needed to request a reimbursement (domestic students)

  • Receipts with proof of payment for any expenses over $75 (all receipts must be itemized). Please either photocopy or attach to 8.5 x 11" paper with clear tape.
  • Short description of each receipt (i.e. transportation from home to airport on 1/24/19)
  • Completed UCB Vendor Form (please type!)

Items needed to request a reimbursement (international students)

  • Receipts with proof of payment for any expense over $75 (all receipts must be itemized). Please either photocopy or attach to 8.5 x 11" paper with clear tape.
  • Short description of each receipt (i.e. transportation from home to airport on 1/24/19)
  • Completed UCB Vendor Form (please type!)
  • Copy of I-94
  • Copy of Passport picture page, US Entry stamp, and visa (if applicable)
  • Certification of Academic Activity
  • UC W-8BEN Form


Instructions

  1. Make a copy of your receipts for your records.
  2. Complete highlighted fields on the UCB Vendor Form, print and sign. UC Berkeley requires us to collect your home address and Social Security Number and/or ITIN (if you have one) in order to reimburse you.
  3. Complete a short description of each expense and organize the reciepts in chronological order. If you drove your personal car, you’ll be reimbursed for mileage at $0.545 cents per mile or cost equivalent to airfare (whichever is less). Create a mileage “receipt” by using Google maps to plot your itinerary and total mileage. 
  4. International students should complete the additional items needed.
  5. Mail the items to UCB Department of Plant and Microbial Biology, Graduate Recruitment Reimbursement Request, 111 Koshland Hall, Berkeley, CA 94720-3102.
  6. Send an email to our front desk staff at pmbdesk@berkeley.edu to let them know that you have mailed your receipts so that they can watch for them. 
  7. After our front desk staff process your reimbursement, you will be sent a confirmation email. If you do not receive a reimbursement within 3-4 weeks of the confirmation email, please contact pmbdesk@berkeley.edu or 510.642.9999.