For Interviewees

Recruitment Weekend Reimbursement Instructions

Thank you for visiting UC Berkeley. The department will reimburse you for legitimate meal or travel expenses. Please follow the instructions below for reimbursement.

Items needed to request a reimbursement (domestic students)

Items needed to request a reimbursement (international students)


  1. Make a copy of your receipts for your records.
  2.  Complete highlighted fields on the UCB Vendor Form, print and sign. UC Berkeley requires us to collect your home address and Social Security Number and/or ITIN (if you have one) in order to reimburse you.
  3. Print, complete and sign the appropriate expense reimbursement form(s). If you drove your personal car, you’ll be reimbursed for mileage at $0.535 cents per mile or cost equivalent to airfare (whichever is less). Create a mileage “receipt” by using Google maps to plot your itinerary and total mileage. 
  4. Attach all receipts to the reimbursement forms.
  5. Mail the forms to UCB Department of Plant and Microbial Biology, Graduate Recruitment Reimbursement Request, 111 Koshland Hall, Berkeley, CA 94720-3102.
  6. Send an email to our front desk staff at to let them know that you have mailed your receipts so that they can watch for them. Do not email the forms.
  7. After our front desk staff process your reimbursement, you will be sent a confirmation email. If you do not receive a reimbursement within 3-4 weeks of the confirmation email, please contact or 510.642.9999.